Every project is unique, and our fees are based on the scope, complexity, schedule, and level of service required. Before preparing a fee proposal, we take the time to understand the project in detail so that the scope of work is clear and the fee reflects the actual needs of the project.

Some of the key items we review include the anticipated size of the project, overall construction budget, desired schedule, project type, level of detail required, and whether a builder or contractor has already been selected. These early discussions help establish the appropriate process and ensure that all parties have a clear understanding of the work ahead.

Project size and complexity can have a significant impact on the amount of design, coordination, documentation, and detailing required. A larger or more complex home, cottage, renovation, or addition will typically require more time to properly design, coordinate, and document.

Budget is also an important part of the discussion. Understanding the intended construction budget early allows the design to be developed with realistic expectations, helping balance function, quality, and overall project goals without compromising the intent of the design.

The construction schedule can also influence the scope of service. Target construction start dates, permit timelines, and desired occupancy dates are all considered when planning the design and documentation process.

If you already have a builder, contractor, or construction manager in mind, we will also discuss the type of construction contract you may be considering. A fixed-price or tendered contract often requires more decisions and detailed information to be completed earlier in the process so that pricing can be more accurately established. Changes made later in a fixed-price contract can often result in additional cost.

A construction management approach may allow for more flexibility during construction and can provide the client with greater involvement in pricing, trade selection, finishes, and certain design decisions as the project progresses. In this type of arrangement, the construction manager typically works on behalf of the client, obtaining multiple trade prices at various stages of the project.

When determining architectural fees, we generally use a percentage of the assumed construction cost as a starting point. This is then reviewed against the specific scope of work, anticipated project complexity, required deliverables, schedule, and our experience with past projects of a similar nature. This approach helps us prepare a fee that is fair, realistic, and aligned with the level of service required.

At the same time, we work to clearly outline the scope of work so that the client, designer, contractor, and consultants understand their roles, responsibilities, and expectations before the project moves forward.